Why you shoud prioritise meetings instead of e-mail ?
Here’s how to be more productive, smart and efficient.
WE PUT VALUE AT RISK TO SAVE TIME.
93% OF COMMUNICATIVE EFFICIENCY IS A RESULT OF NON-VERBAL SIGNALS
THE DIFFERENCE BETWEEN A SUCCESSFUL MEETING AND AN ANNOYING WASTE OF TIME.
Then, it’s fundamental to establish expectations and communicate the approximate duration of the meeting in advance, in order to avoid that it lasts more than necessary. Finaly, you have to choose your location wisely. Will the meeting involve only few people, thus is it important they all face each other? Will it involve a larger number of people, thus is it important they all listen to one or few speakers? Will a presentation document be projected? Is it necessary to verify that the space chosen is suitable for the number of people involved and for the work they will perform. In order to make the meeting short and focused on action, we shall avoid useless chatting, calibrate the speeches well, and listen to the answers and reactions of the whole team.
What about after the meeting? It is useful to send – within 1 or 2 days from the meeting date – an e-mail to recap the contents discussed and the related solutions? If follow-up meetings are oprganised it could also be usefull to kepp all communications within the same email thread to share next dates and agendas.
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